- Tony: " Out of office, be back next week"
- Megan: "Sorry Not sure maybe Tony"
- Travis: "Cc: Megan see if she can"
- Glen: "don't know, maybe on the website."
- Travis: "Who idea was that? I need info ASAP"
Unfortunately, these types of conversations are very common even in the business world. Just because it sounds alright in your head, doesn't mean a readers will have a slightest clue of what you mean. A poorly written email can make even an educated professional look like a babbling 5 year old.
In emails, words are easily taken out of context, and can portray the wrong emotions. A misinterpreted message can quickly escalate office drama, and causing co-worker rivalry.
Think of an email like a formal letter. Try to write in complete sentences, and state whatever "it" is clearly. Write the messages so that even a complete stranger could understand it if necessary.
Too many important business decisions are fouled up everywhere due to the misinterpretation of emails. Do everyone a favor, and take the extra time to state exactly what you mean. Proof reading doesn't hurt either.