The Art of Email

It seems like emailing has become the primary way to conduct business these days. Nobody calls each other, or walks over to their co-workers' desk. Simple one line messages are fired back and forth like lightning bolts containing easily misinterpreted information.

Sample Conversation

• Tony: " Out of office, be back next week"
• Megan: "Sorry Not sure maybe Tony"
• Travis: "Cc: Megan see if she can"
• Glen: "don't know, maybe on the website."
• Travis: "Who idea was that? I need info ASAP"

Unfortunately, these types of conversations are very common even in the business world. Just because it sounds alright in your head, doesn't mean a readers will have a slightest clue of what you mean. A poorly written email can make even an educated professional look like a babbling 5 year old.

In emails, words are easily taken out of context, and can portray the wrong emotions. A misinterpreted message can quickly escalate office drama, and causing co-worker rivalry.

Think of an email like a formal letter. Try to write in complete sentences, and state whatever "it" is clearly. Write the messages so that even a complete stranger could understand it if necessary.

Too many important business decisions are fouled up everywhere due to the misinterpretation of emails. Do everyone a favor, and take the extra time to state exactly what you mean. Proof reading doesn't hurt either.